§ 2-142. Payment and reimbursement of expenses for travel on county business.

(a)

The county manager shall prepare and submit to council for approval, a policy establishing the amount and method of payment of authorized expenses while on official travel for county business incurred by:

(1)

County public officials;

(2)

County employees; and

(3)

Nonemployees of the county who are applicants for county employment or are assisting the county in conducting recruiting assessments and are otherwise not compensated by the county for such assistance.

(b)

The policy shall require the accounting for and documentation of all expenses.

(c)

The policy shall provide for the payment or reimbursement of reasonable and necessary expenses while on county business incurred during approved travel for transportation, lodging, meals and miscellaneous related expenses.

(d)

Per diem and mileage are deemed to be actual expenses for transportation, lodging, and subsistence.

(e)

Per diem allowances for meals and mileage may be advanced in accordance with the approved policy.

(f)

No reimbursement for out-of-state travel shall be paid to any elected official or person who has been appointed to fill a term of a county elected office, if, after the last day to do so, that official has not filed a declaration of candidacy for reelection to his currently held office or has been defeated for reelection to his currently held office in a primary or general election. The council may waive this provision during an open session of the council with good cause and with at least five affirmative votes in advance of the travel. This prohibition does not apply to any elected or appointed pubic official who is ineligible to succeed himself in that elected office after serving his current term.

(Ord. No. 02-111, § 2, 8-17-2010; Ord. No. 02-256, § 4, 7-7-2015)